Agenda

CITY OF TEXAS CITY
REGULAR CALLED CITY COMMISSION MEETING

AGENDA

WEDNESDAY, NOVEMBER 2, 2022 - 5:00 P.M.

KENNETH T. NUNN COUNCIL ROOM - CITY HALL
1801 9th Ave. N.
Texas City, TX 77590

PLEASE NOTE: Public comments and matters from the floor are generally limited to 3 minutes in length. If you would like to request to speak, please do so in advance of the meeting by filling out a Request To Address Commission form. All in attendance are required to remove hats and/or sunglasses (dark glasses) during meetings and to also silence all cell phones and electronic devices.


(1)		ROLL CALL

(2)		INVOCATION

(3)		PLEDGE OF ALLEGIANCE

(4)		PROCLAMATIONS AND PRESENTATIONS

	(a)	Proclaiming November 7-11, 2022 as Municipal Court Week.

	(b)	Recognize Evelyn Baecker and Marsha Worley for achieving their Level I Court Clerk Certification.

(5)		REPORTS

	(a)	Financial Quarterly Report

(6)		PUBLIC COMMENTS

(7)		CONSENT AGENDA

	(a)	Approve City Commission Minutes for October 19, 2022 meeting. (City Secretary)

	(b)	Consider and take action on Resolution No. 2022-111, authorizing the purchase of one (1) LIFEPAK 15 Monitor/Defibrillator and one (1) LUCAS Chest Compression System from Stryker Medical in the amount of $53,989.11. (Fire Department)

	(c)	Consider and take action on Resolution No. 2022-112, approving of a one-year extension to November 3, 2023, of the preliminary rezoning previously granted to Broad Reach Power- 505 34th St. North, to rezone from District "A" (Single Family Residential) to District "F" (Light Industrial). (Transportation and Planning)

	(d)	Consider and take action on Resolution No. 2022-113, approving the purchase of a Doosan DL320-7 wheeled loader for the Sanitation Department. (Public Works)

	(e)	Consider and take action on Resolution No. 2022-114, approving the purchase of eCivis software for the management of City grants. (Mayor's Office)

	(f)	Consider and take action on Resolution No. 2022-115, approving and awarding Commission Grant funds in the amount of $1,500.00 to assist Communities in Schools Galveston County. (Mayor Dedrick D. Johnson)

	(g)	Consider and take action on Resolution No. 2022-116, appointing Larry Edrozo to the Texas City Economic Development Board of Directors. (Management Services)

(8)		REGULAR ITEMS

	(a)	Consider and take action on Ordinance No. 2022-28, adopting an amendment to the Zoning Ordinance to add two alternate members to the Planning Board and to provide that alternate members will sit and serve when a member is absent. (Transportation and Planning)

	(b)	Consider and take action on Resolution No. 2022-117, adopting Redistricting Plan A for City Commission Districts. (Management Services)

(9)		COMMISSIONERS' COMMENTS

(10)		MAYOR'S COMMENTS

(11)		ADJOURNMENT

NOTICE OF ANY SUBJECT APPEARING ON THIS AGENDA REGARDLESS OF HOW THE MATTER IS STATED MAY BE ACTED UPON BY THE CITY COMMISSION.
NOTICE: The City of Texas City will furnish free transportation to handicapped individuals via a 4-door sedan for anyone wishing to attend the City Commission meetings. Call 948-3111, City Secretary's Office before noon on Monday preceding the meeting to make arrangements. I, THE UNDERSIGNED AUTHORITY, DO HEREBY CERTIFY THAT THIS NOTICE OF MEETING WAS POSTED ON THE BULLETIN BOARDS AT CITY HALL, 1801 9TH AVENUE NORTH, TEXAS CITY, TEXAS, AT A PLACE CONVENIENT AND READILY ACCESSIBLE TO THE GENERAL PUBLIC AND ON THE CITY'S WEBSITE ON OCTOBER 28, 2022, PRIOR TO 5:00 P.M. AND REMAINED SO POSTED CONTINUOUSLY FOR AT LEAST 72 HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING. ______________________ RHOMARI LEIGH CITY SECRETARY


CITY COMMISSION REGULAR MTG		(7)(b)
Meeting Date:	11/02/2022
LIFEPAK 15 and LUCAS purchase
Department:	Fire Department

Information
ACTION REQUEST
Authorize the purchase of One (1) LIFEPAK 15 Monitor/Defibrillator and One (1) LUCAS Chest Compression System from Stryker Medical in the amount of $53,989.11.
BACKGROUND (Brief Summary)
All current Texas City medic units are equipped with these advanced life-saving devices. Stryker Medical is the sole source provider for LIFEPAK 15 Monitor/Defibrillators and LUCAS Chest Compression Systems in the U.S. and Canada. LIFEPAK 15's are used to monitor heart rhythm, deliver cardiac shock to restore heart rhythm, monitor vital signs, and send cardiac information to the hospital for pre-arrival decision-making. LUCAS chest compression system provide steady, paced heart rhythms without interruption and enable the paramedic(s) to perform other activities associated with cardiac arrest without interruption of CPR.
RECOMMENDATION
The Fire Chief and EMS Director recommend purchase at this time.

Fiscal Impact

Funds Available Y/N:	Yes
Amount Requested:	$53,989.11
Source of Funds:	Capital Equipment Replacement Fund
Account #:	602-202-55020

Fiscal Impact:

This proposed medical equipment purchase is funded in the Fy22/23 Annual Budget.

Attachments-N
Resolution
Exhibit A


CITY COMMISSION REGULAR MTG		(7)(c)
Meeting Date:	11/02/2022
1 year extension of the preliminary rezoning previously granted to Broad Reach Power
Department:	Transportation and Planning

Information
ACTION REQUEST
Consider approval of a one-year extension to November 3, 2023 of the preliminary rezoning previously granted to Broad Reach Power to rezone from District "A" (Single Family Residential) to District "F" (Light Industrial). Located at the southwest corner of 6th Avenue North and 34th Street North. 505 34th St. North
BACKGROUND (Brief Summary)
Texas City ordinances require preliminary zoning approval to be made permanent by applying for a building permit within twelve months from the date of approval. The Applicant has not yet applied for a building permit due to supply chain issues and extended lead times of up to 52 weeks relating to the large pieces of equipment required for the project. The project design is approximately 32% complete. The current project milestone schedule shows construction expected to commence in September 2023.
RECOMMENDATION
The Planning Board considered the request at its regular meeting on October 17, 2022 and voted without opposition to recommend approval of the extension of time as requested. Upon review, staff recommends approval of the extension of time the preliminary zoning request for twelve additional months until November 3, 2023.

Fiscal Impact

Attachments-N
Staff Report
BRP Request for Extension
BRP Site Plan
BRP Aerial Image
Resolution


CITY COMMISSION REGULAR MTG		(7)(d)
Meeting Date:	11/02/2022
Purchase of a Doosan DL320-7 Wheel Loader for the Sanitation Department
Department:	Public Works

Information
ACTION REQUEST
Approve the purchase of a Doosan DL320-7 wheeled loader for the Sanitation Department.
BACKGROUND (Brief Summary)
The Sanitation Department is requesting approval for the purchase of a Doosan DL320-7 wheeled loader from R B Everett via BuyBoard Contract # 597-19. The total price for this piece of equipment is, $244,036.71, which is funded by the Capital Equipment Replacement Fund of the 2022-23 City Budget A copy of the R B Everett / BuyBoard Worksheet is attached for your review.
RECOMMENDATION
It is the recommendation of the Public Works Department that the purchase of the Doosan DL320-7 wheeled loader for the Sanitation Department be approved for the total amount of $244,036.71. Thank you

Fiscal Impact

Attachments-N
Exhibit A
Resolution


CITY COMMISSION REGULAR MTG		(7)(e)
Meeting Date:	11/02/2022
Purchase of eCivis Software
Department:	Mayor's Office

Information
ACTION REQUEST
Approve the purchase of eCivis software for the management of grants citywide via the OMNIA contract for the 1st year purchase price of $52,705 using Professional Fees account #101-101-53680. This subscription purchase is based on a 5-year term. Years 2-5 are priced as follows: Year 2 is $30,297.75 Year 3 is $31,812.64 Year 4 is $33,403.27 Year 5 is $35,073.43
BACKGROUND (Brief Summary)
On 9/27/22, Mayor Johnson centralized the management of all City grants by creating the Grants Administrator position. The City currently receives approximately $55,000,000 in grants from various sources. These grants are allocated to different City departments. The centralization of grants administration will provide guidance and oversight to City departments in managing their post-award grant administration and reporting processes; and processing any donations received by the City. In order to do this effectively and efficiently the Grants Administrator has researched available software that will automate this process, including Govgrants, eCivis, and Amplifund. Based on the City's needs and financial concerns, eCivis was determined to be the best option for purchase. eCivis is a leading grants management system designed for state and local governments and school districts. The software allows the Grants Administrator to search and analyze a comprehensive listing of federal, state, and foundation grant opportunities in addition to oversight. Moving forward the City should be able to allocate the cost of the subscription to the allowable administration fees for future grants.
RECOMMENDATION
It is recommended by the Grants Administrator that the City purchase a subscription for eCivis software for the administration of the City's grants.

Fiscal Impact

Funds Available Y/N:	Y
Amount Requested:	$52,705
Source of Funds:	General Fund
Account #:	101-101-53680

Fiscal Impact:

The software subscription for the first year costs $52,705 and the money is available in the General Fund. This is a 5-year commitment. Costs for subsequent years (Year 2 is $30,297.75,Year 3 is $31,812.64, Year 4 is $33,403.27, and Year 5 is $35,073.43)
will be allocated to the City's grants as an allowable administration fee. Most grants allow 10%-25% of the grant to be used for administrative costs. The City currently receives approximately $85,000,000 in grants from various sources.

Attachments-N
Quote
Resolution


CITY COMMISSION REGULAR MTG		(7)(f)
Meeting Date:	11/02/2022
Commission Community Grant Award to Communities in Schools Galveston County, Inc.
Department:	Mayor's Office

Information
ACTION REQUEST
Consider and approve award of $1,500.00 to Communities in Schools under the Texas City Commission Community Grant Fund, sponsored by Mayor Dedrick D. Johnson.
BACKGROUND (Brief Summary)
Communities in Schools Galveston County is a program that will help address issues of truancy, by promoting the importance of school attendance with incentives. Many students who participate in this program are deemed “at risk”. Without the intervention and assistance from CIS, these students could fall through the cracks and partake in deviant lifestyles that are not in sync with the progressive goals of Texas City. Helping students become successful will build stronger families. Strong families make strong communities. This little bit, in my opinion, will go a long way! As a former educator, this is important to me. Students can not learn in school, if they are not…. IN SCHOOL. Communities in Schools Galveston County receives no other consistent sources of outside funding. They rely heavily on an annual budget, supported by grants to manage routine operations as well as infrequent donations from supporters.
RECOMMENDATION
It is recommended by the Grants Administrator that this request be granted and Communities in Schools Galveston County, Inc. is awarded $1,500.00 from the Texas City Commission Community Grant Fund.

Fiscal Impact

Funds Available Y/N:	Y
Amount Requested:	$1,500
Source of Funds:	Commission Community Grant Fund
Account #:	101-101-53060

Fiscal Impact:

The funds are available under the Texas City Commission Community Grant Fund. Each Commissioner (including the Mayor) is allocated $5,000 for the year. Mayor Johnson currently has $2,000 available from his annual allocation.

Attachments-N
CIS Request Letter
Grant Fund Application
Resolution


CITY COMMISSION REGULAR MTG		(7)(g)
Meeting Date:	11/02/2022
Appointment of Larry Edrozo- EDC
Department:	Management Services

Information
ACTION REQUEST
Consider and take action on Resolution No. 2022-116, appointing Larry Edrozo to the Texas City Economic Development Board of Directors. (Management Services)
BACKGROUND (Brief Summary)
On September 21, 2022, the City Commission appointed Mr. George Shannon to the Texas City Economic Development Board of Directors. On October 24, 2022, Mr. George Shannon regretfully informed the Board that he will not be able to fulfill his duties to the board because of a recent promotion in his career. To continue the uninterrupted and efficient operation of the City through its Boards, Mr. Larry Edrozo is recommended to replace Mr. George Shannon on the Texas City Economic Development Board of Directors. Mr. Larry Edrozo, Attorney at Law, is a former Commissioner at Large and Mayor Pro-Tem (Mayor Charles Doyle) here in the City of Texas City. He is a long-time resident who is very active in, and knowledgeable about our community.
RECOMMENDATION

Fiscal Impact

Attachments-N
Resolution


CITY COMMISSION REGULAR MTG		(8)(a)
Meeting Date:	11/02/2022
Adoption of a proposed amended ordinance to the Zoning Ordinance
Department:	Transportation and Planning

Information
ACTION REQUEST
Adopt a proposed amendment to the Zoning Ordinance to add two alternate members to the Planning Board and to provide that alternate members will sit and serve when a member is absent.
BACKGROUND (Brief Summary)
The City Charter Article XIV City Planning Board authorizes the City Commission to establish and maintain a city planning board and a city zoning commission. Ordinance Section 160.105 adopted by the City Commission in 1998 establishes the Zoning Commission, but is silent as to the Planning Board. The Zoning Commission has five members and two alternate members. The Planning Board operates with five members and no alternate members. The recommended amendment will add positions for two alternate members to the Planning Board. The amendment will also provide for alternate members to sit and serve at meetings in the absence of any regular member for both the Zoning Commission and the Planning Board. At present, alternate members sit and serve on the Zoning Commission only when necessary to make a quorum. The quorum is three.
RECOMMENDATION
The proposed amendment was considered by the Planning Board at its regular meeting on October 17, 2022. The Planning Board voted without opposition to recommend adoption of the amendment. The proposed amendment is also recommended by staff.

Fiscal Impact

Attachments-N
Staff Memo
Charter Article
Zoning Commission Ordinance
Ordinance


CITY COMMISSION REGULAR MTG		(8)(b)
Meeting Date:	11/02/2022
Approval of proposed Redistricting Plan A for City Commission Districts
Department:	Management Services

Information
ACTION REQUEST
Consideration and approval of Redistricting Plan A.
BACKGROUND (Brief Summary)
As a result of the 2020 Census and the population increase within the City Limits of Texas City, it was anticipated the City may need to redistrict its Commission Districts. In order to quantify the need as to wether or not the City needed to redistrict, the City Hired Bob Heath from Bickerstaff, Health, Degaldo and Acosta LLP to perform an analysis of the new population census (blocks). At the May 18, 2022, City Commission meeting, Mr. Heath provided the Commission with the results of the assessment. The data contained in the assessment confirmed the City needed to redistrict. As a result of that information, the City Commission directed Mr. Heath to put together a draft redistricting plan for the Commission to consider. On July 27, 2022, the City Commission held a Workshop to discuss possible new District Commission boundaries. Based on the information discussed, Mr. Heath put together a draft plan labeled Plan A and presented it to the City Commission on October 5, 2022. The Commission was in agreement with that plan and subsequently held a Public Hearing on October 19, 2022, regarding the proposed plan. Based on the input from the previous meetings and the Public Hearing, the Commission is now ready to take action on the proposed Redistricting Plan A.
RECOMMENDATION
It is recommended the City Commission consider the adoption of Redistricting Plan A.

Fiscal Impact

Attachments-N
Plan A
Districts 1 - 4
Resolution