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(7) (h)

CITY COMMISSION REGULAR MTG

Meeting Date:	01/18/2023
Adoption of Grants Administration Manual
Submitted For:	Titilayo Smith
Submitted By:	Titilayo Smith, Community Development/ Grant Admin
Department:	Mayor's Office

Information

ACTION REQUEST

It is requested that the Commission consider and adopt the Grants Administration Manual for the City of Texas City.

BACKGROUND (Brief Summary)

On September 27, 2022, Mayor Johnson appointed Titilayo Smith as the Grants Administrator for the City of Texas City, centralizing the administration of over $55,000,000 in grants received by the City under the Mayor's Office, as well as grant seeking and grant giving efforts. The Mayor set a deadline of January 1, 2023 for the transition of these activities from individual department representatives to the Grants Administrator. The Grants Administrator provides guidance and oversight to City departments in managing their post-award grant administration and reporting processes; and processing any donations received by the City.

The mission of the Grants Administrator is to increase the City’s capacity to compete for federal, state, county, corporate, and foundation grant opportunities and to effectively assist in the full life cycle of grant management from application through closeout. The aim is to increase grant revenue, limit the City’s exposure to any grant related legal liability, and improve the overall efficiency and impact of programs and services funded through grant dollars.

The Grants Administrator utilizes eCivis, a leading grants management system designed for state and local governments and school districts. The software allows the Grants Administrator to search and analyze a comprehensive listing of federal, state, and foundation grant opportunities. All Department Heads and Subject Matter Experts (SMEs) have access, and the ability to utilize eCivis.

The Grants Administration Manual outlines the centralization process.

RECOMMENDATION

It is the recommendation of the Grants Administrator that the Commission adopt the City of Texas City's Grants Administration Manual.

Fiscal Impact

Attachments
Grants Administration Manual
Resolution